Collaborative Governance

Collaborative governance concerns the relationship of the governing body (board of directors, board, or board of trustees as applicable), policy and parent committees, and program management. Includes covering the governance structures and processes required for HS/EHS/CCP-funded agencies to ensure board and policy committee program accountability.

Policies, Procedures & Forms

Policy Council, Parent Councils, and Parent Committees

CPPC Letter of Certification and Policy Committee Membership

This certification form should be completed by all delegates and submitted to the DFSS CPPC liaison, Tosha Smith at tosha.smith@cityofchicago.org and the operations monitoring supervisor. This document must be submitted annually by November 30th.

Contact your assigned DFSS Supervisor for this resource.
Get The Form
Delegate Agency Parent Committee/Policy Committee Tracking Form

The tracking form tracks the first parent committee meeting for each site, and the delegate agency’s first policy committee meeting. It should be submitted to the operations monitoring supervisor. This document must be submitted annually by November 30th.

Contact your assigned DFSS Supervisor for this resource.
Get The Form
Policy Committee Communication Form with Guidance

CPPC parent delegates submit this form at CPPC quarterly meetings to share information and concerns from their delegate agency policy committee.

Contact your assigned DFSS Supervisor for this resource.
Get The Form

CPPC Training Modules

DFSS Planning Cycle Training Part 1—Overview & Community Assessment

Download
Contact your assigned DFSS Supervisor for this resource.

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Milestones

Quarter 4 (Jun - Aug)
  • Submit approved HS/EHS/CCP self-assessment action plan, grant applications, and budgets to DFSS.
  • Review/revise collaborative governance policies and procedures, in partnership with the Policy Committee.
  • Maintain evidence of approved collaborative governance policies and procedures that will govern the succeeding Policy Committee for the upcoming program year.
  • Submit/upload governance Certification of Compliance for board approval of the organization’s financial and accounting policies and procedures.
  • Maintain compliance evidence of the board’s annual evaluation of the executive director.
  • Maintain evidence that the annual report, including all mandatory elements, was shared with the Policy Committee and board.
  • Maintain evidence that the annual single audit process included selection and approval of the auditor by the board, that the audit report was shared with the board and Policy Committee, and the board approved any corrective action plans related to audit findings.
  • Conduct an annual review of the following policies and procedures: whistle blowing, board bylaws, conflict of interest/disclosure, code of conduct/standards, personnel policies and procedures, fiscal and accounting policies and procedures.
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