ERSEA

ERSEA refers to the standards and activities related to finding children and families who are eligible for CEL programs, determining their type of program eligibility, prioritizing their enrollment, and ensuring they attend programs.

Policies, Procedures, & Forms

Enrollment & Eligibility File Review

This form is used by the DFSS monitoring team to review delegate agency enrollment and eligibility documents for accuracy and compliance. Agencies may use it for self-monitoring.

Contact your assigned DFSS Supervisor for this resource.
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Head Start Eligibility (HSERV) Form

After enrolling a child in COPA, agency staff should print this COPA generated form. It must be signed and kept in the child's file along with eligibility supporting documentation.

Contact your assigned DFSS Supervisor for this resource.
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Child Enrollment Request Form Updated

Submit this form to the help desk when an agency needs access to a child already in COPA.

Contact your assigned DFSS Supervisor for this resource.
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Over Income Request Form

Submit this form in a request to the help desk to enroll an over income child for HS/EHS/EHS-CCP.

Contact your assigned DFSS Supervisor for this resource.
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Attendance Analysis Form

Complete this form and submit to your monitoring team supervisor when a program’s daily average attendance falls below 85% within any quarter.

Contact your assigned DFSS Supervisor for this resource.
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Attendance Adjustment Request Form

Attendance should be completed DAILY. The window to edit attendance for each month closes on the 6th business day of the following month. If an edit or correction is needed after the window has closed, an agency may submit a request using this form. It should be noted that late requests for edits are reviewed and approved on an individual basis.

Contact your assigned DFSS Supervisor for this resource.
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Milestones

Quarter 4 (Jun - Aug)
  • Ensure the criteria for defining recruitment, selection and enrollment priorities have been approved by the Policy Committee and the board.
  • Submit 4th Quarter Attendance Analysis Report. Due 1st Monday in August.
See all Milestones